When I started my career, I could pretty much execute the entire automation system design from my desk using company standards, company specification forms, extensive vendor catalogs, and access to a host of company experts. I had the benefit of an eight-week internal training program on instrumentation and controllers. Now the mentors are gone, most of the expertise resides with the supplier, companies do not have time to update and maintain standards, and company technical training programs are extinct. You can’t do it all alone. You need to be able to work with people to cover all the bases including Distributed Control System (DCS) configuration, operator interface design, smart instrumentation diagnostics, variable frequency drives, tuning software, asset management systems, data historians, networks, busses, wireless gateways and devices, and electrical distribution systems.
People skills have always been important, but now that the days of working individually are gone you need to be team player. Applying Tips #51 and 52, you need to be able to communicate and make people want to work with you.
You need to be a team player because just as it is in sports, the accomplishments of the team are more important than individual accomplishments. The team includes the supplier of products and the services. Concentrate on your role and see the bigger picture. Do not let your actions disrupt the design and implementation process. The DCS configuration engineer, electrical and instrument engineer, Information Technology (IT) person, control panel graphics designer, piping designer, P&ID drawing designer, mechanical engineer, process engineer, research scientist (particularly for biopharmaceutical processes), operator supervisor, supplier, and plant representative all need to understand and meet each other’s needs. You have to allocate your time so that you do not hold up someone else.
For people to be able to depend on you, you must make reasonable, but firm, commitments. The worst thing you can say is “I think I can do it” or “I can do it, if I have time.” Be specific as to your own needs in meeting it, and then make a decisive commitment.
Less obvious is the need to be supportive of others and to acknowledge all achievements as a team effort – even if you successfully accomplished a task by yourself. If you implement a great idea, personally thank the team members even when their contribution is not obvious. In memos, reports, articles, papers, and conversations, acknowledge the contributions of others. Avoid trash talk and doing celebration dances in the control room, pointing to trend displays and saying, “Uh huh, that’s me.”
Concept: Successful implementation of an automation system requires myriad skills and is a team effort. You win or lose as a team. Egos have to take a back seat.
Details: Make sure you are making the most of the skills of team members and team members are making the most of your skills. When something goes well, thank and recognize (in writing) all involved. When things go wrong, don’t look for someone to blame or for an excuse, but focus on solving the problem together. Make commitments without vague qualifications. If conditions change, immediately update the commitment without complaint. Use email and websites to keep team members updated on current problems, solutions, decisions, schedule, and cost. Use meetings judiciously. For process control improvement, consider the methodology described in the June 2012 Control Talk column “The Human Factor.” Develop a quantitative assessment of the benefits by working with individuals from process technology and operations. Use this opportunity sizing and a process review in a structured concise meeting with process control experts to find opportunities.
Watch-Outs: Don’t use email to deal with mistakes or resolve disagreements. Email rapidly escalates misunderstandings and bad feelings for reasons that could be a book in itself. Meetings may take up too much of a team’s time. Meetings can get conversations started and get team members on the same page, but detailed guidance and solutions are hard to achieve in a meeting atmosphere. A runaway condition can develop in which meetings take up too much of a team’s time, resulting in more meetings on why the team is behind schedule, which in turn takes up more time that is needed for actual work. The result is often that the team makes mistakes and misses completion dates. Studies have found that brainstorming meetings are less effective than they were once thought to be and that successful innovation requires a lot of in-depth personal effort and perseverance. Hans Baumann, founder of the control valve company H.D. Baumann Assoc., Ltd., interviewed in the May 2012 Control Talk column “Control Valve Innovations,” was proud that his company had no meeting rooms.
Exceptions: If a team member is too disruptive, the person must be metaphorically sent back to the minor league or development league. If an idea is clearly wrong, the idea must be (diplomatically) rejected.
Insight: Sharing knowledge and recognition, individual effort, and having common goals are all essential for success.
Rule of Thumb: Work together on a one-on-one basis, and seek inspiration and recognition as a team.
Look for another tip next Friday.